Title: Town of La Ronge Town Office Sign
Bid Start Date: March 18, 2019, 10:40 a.m.
Bid End Date: May 1, 2019, 4 p.m.
The Town of La Ronge is seeking proposals to design and build community way-finding infrastructure. This Request for Proposals (RFP) invites all interested parties to submit a proposal that speaks to the scope of services requested.
The Town is using this opportunity to seek submissions from local contractors and artisans that may showcase our unique identity, and local talents. Proposals will be accepted from all interested parties, but proposals from within the Lac La Ronge area may be given preference.
Project Goals and Scope of Services
There is a single project contained within this RFP, and proposals will be accepted for the complete design and build of the project. Joint proposals are welcomed that address different phases of the design and build. The contract will be awarded to those individual(s) or partnership proposals that meet the below criteria in a unique, creative and cost-effective way.
TOWN OFFICE SIGN
Location: On the front lawn of the Town Office at 1212 Hildebrand Drive.
• Must be of a size that is visible from Hildebrand Drive by motorists and pedestrians.
• Should attempt to use locally sourced and/or natural materials that reflect northern culture and style.
• May or may not incorporate Town Logo, must state “Town of La Ronge”
Work includes, but is not limited to:
(i) Mobilization, demobilization, site safety, administration, site clean-up, warranties, general requirements, barriers, temporary works, protection, signage, traffic control, coordination, etc;
(ii) Acquisition of permits and licenses required to complete the work;
(iii) All labour, equipment, tools and transport required to complete work;
(iv) Any damage that may occur is to be repaired by the successful contractor/artisan to match the pre-existing condition; and
(v) Successful contractor/artisan is responsible for all disposal/landfill fees.
Time and Place of Submission of Proposals
Proposals shall be accepted by personal delivery, email, and by letter mail delivered by 4:00pm on the RFP due date to the following location/address:
Town of La Ronge
Po Box 5680
1212 Hildebrand Drive
La Ronge, Saskatchewan S0J 1L0
Attention: Robbie Bender, Acting Chief Administrative Officer
The Town requests that proposals anticipate all design and construction work to be completed by July 31, 2019. Reasonable accommodation to this timeline may be granted by the Town for proposals that outline unique timeline needs.
Elements of Proposal
Materials and Source
Fixed Price Budget
Proposed Design Sketches, and Site Plans where applicable
Warranties or Maintenance Proposal (where applicable)
▪ Locally based contractor or artisan (please state if from La Ronge, Air Ronge, Lac La Ronge Indian Reserve or other)
▪ Completeness and detail of proposal from design to build stages
▪ Warranty Period
▪ Creativity in material selection and/or design
▪ Vision Statement detailing how this project represents the Town brand or style
Discrepancies, Omissions and Delays
Any changes of design, material or timing of the accepted project require notification to the project manager in advance of those changes being acted upon. Reasonable accommodation will be considered by the project manager, and details of those changes appended to the contract executed if acceptable to the Town.
Fixed Price, including applicable taxes.
Detailed budget breakdowns will be reviewed in the selection process and should provide insight into creative use of materials, opportunities for alternative materials with differing costs, and bulk pricing of materials.
Anticipated Selection Schedule
RFP Deadline: May 1, 2019
Submission Review: May 2 to May 7, 2019
Additional Information Requested: May 9 to May 21, 2019
Proposal Selection: May 22, 2019