Title: Supply and Delivery of Office and Janitorial Supplies
Bid Start Date : June 3, 2021, 3 p.m.
BidEnd Date: June 16, 2021, 3 p.m.
Bid Opening Info: June 3rd, 2021@ 3PM
Bid Recipient: Pat Peecock, Director of Finance and Administration
The purpose of this Request for Proposal (RFP) is to solicit companies to supply office and janitorial supplies to the Town of La Ronge, local not for profit groups and surrounding First Nations and municipal partners. The successful Proponent will be the main supplier for office and janitorial supplies to the Town. The Town retains the right through this RFP to extend the pricing to local not for profit groups in the La Ronge area, surrounding First Nations and municipal partners. The successful Proponent with be the main supplier for office and janitorial supplies to the Town.
Current suppliers are Supreme Basics, Regina, SK for office supplies and Kleen-Bee, Prince Albert, SK
The successful Proponent will be required to obtain and pay for all necessary permits and licenses required for supply of services to the Town. The Town has a business license of $100.00 per year, which will be required.
All prices proposed must be in Canadian Currency. If not stated otherwise, it will be assumed prices quoted are in Canadian funds and shall include all applicable taxes, duties and costs of packing, transportation and other charges, unless otherwise expressly stipulated. All prices shall be firm for the duration of the contract. Any price increases from there after shall be supported by the appropriate documentation from the Contractor’s suppliers. Proposals that contain prices which appear to be unbalanced that may adversely affect the interests of the Town may be rejected. Whenever the amount proposed for an item in a Proposal does not agree with the extension of the estimated quantity and the proposed unit price, the unit price shall govern and the extended amount proposed unit price shall be corrected accordingly.
If any discrepancies, error or omissions in pricing submitted are found in the proposal, the Town shall be entitled to make obvious corrections, but only if, and to the extent, the corrections are apparent from the Proposal as submitted. In particular:
a) If there is a discrepancy between the unit price and the extended total, then the unit price shall be deemed correct, and corresponding correction will be made to the extended total;
b) If a unit price has been given but the corresponding extended total has been omitted, the extended total will be calculated from the unit price and estimated quantity;
c) If the extended total has been given but the corresponding unit price has been omitted, then the unit price will be calculated using the extended total and the estimated quantity.
All proponent inquiries, questions or comments through the RFP process must be directed to:
Pat Peecock, Director of Finance and Administration
Plan and Spec Available:
The Town intends to award a fixed price Contract for five (5) years, with no option to extend the contract. Supplier cost increases for the duration will be permitted providing evidence of the cost increase is provided to the Town with 60 days’ notice of the price increase.
The Town reserves the right to request proof of the suppliers cost of a product at any time throughout the Contract.
The Town reserves the right to terminate the Contract for cause at any point in time during the contract.
Business Hours: 7:30 AM to 12:00 PM / 1:00 PM to 4:00 PM
Fax Number: 306.425.3883